Solved: how to delete duplicate transactions in quickbooks online

How do I go about getting my own QBOA to fully benefit from the undo tool? Are we required to be an accountant to get access in QBOA? If you could please let me know how we can do it. Alan Sembera began writing for local newspapers in Texas and Louisiana. His professional career includes stints as a computer tech, information editor and income tax preparer. Sembera now writes full time about business and technology.

  • Click on “We can help you fix it” to review the transactions you un-reconciled in Step 6.
  • This is to make sure that all of your records are in order.
  • By clicking “Continue”, you will leave the community and be taken to that site instead.
  • Compare each transaction on your statement to the transaction in QuickBooks, marking them off only once you’re sure you are selecting the correct ones.
  • Even a minor error can completely unbalance your accounts, and unreconciling and re-reconciling your company files can slow down your workflow and reduce your productivity.

From time to time, it is necessary to undo reconciliation. This could be a reconciliation you’ve just completed, or it could be a reconciliation from a previously closed month. Learn how to undo reconciliations for your clients. This is only available for accountants who use QuickBooks Online Accountant. Perhaps you have made an error and need to unreconcile. Transferring is when money is moved from one account to another, such as from savings to checking or from a checking account to pay a credit card.

In the desktop versions of Quickbooks, you can undo a previous reconciliation all in one step. If you use Quickbooks Online, you must unreconcile each transaction individually. Set aside enough time each month so you can thoroughly examine your bank and credit card statements and carefully reconcile each account. Compare each transaction on your statement to the transaction in QuickBooks, marking them off only once you’re sure you are selecting the correct ones.

Unreconcile an entire month

Allow me to share some information about undoing reconciliation. We also use different external services like Google Webfonts, Google Maps and external Video providers. Since these providers may collect personal data like your IP address we allow you to block them here. Please be aware that this might heavily reduce the functionality and appearance of our site.

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I do not want to unreconcile EVERY SINGLE transaction in EVERY SINGLE month’s report. Is there no way to unreconcile the entire report with a click of a button in QB online? Once you have your bank statements, compare the list of transactions with what you recorded into QuickBooks. Reconciling business accounts is crucial because it compares figures against bank statements and verifies that they’re accurate and consistent. Reconciliation confirms that the books are complete and ready to be closed for the month. If there’s a discrepancy, the bookkeeper may need to redo the reconciliation altogether.


Sometimes, QuickBooks Online will suggest entering a transaction as a transfer, which posts it to an uncategorized asset account. This way of entering data is incorrect, and you can’t recategorize transfers that were meant to be booked as expenses. You’ll have to undo the reconciliation, delete the transfer, and then re-enter the information into the appropriate account.

These are denoted by an R (a C indicates the transaction was matched or entered via bank feeds, but it hasn’t been reconciled through the reconciliation process yet). Your accounts should now be balanced and accurate. If you made an adjustment to a past reconciliation or still have problems with your reconciliation, reach out to your accountant.


If a user was to accidentally undo a reconcile it could put them back for a lot of work they’ve put in. Repeat the same steps if you have other transactions to unreconcile. You’ve got your company’s best interest in mind. You can rest assured that we will work closely with you to create actionable business plans and accurate financial reporting.

We offer our toolkit of financial intelligence that will be your greatest asset for business growth. If you see a difference, you are off somewhere but don’t panic. First, check the beginning and ending balances to make certain they are correct. If the beginning balance is off, you may have modified, deleted, or added a transaction after last month’s reconciliation was done. You may also have entered a vendor’s name, category, or date wrong and only detect the mistake after reconciliation.

How to undo reconciliation in QuickBooks Online

When you reconcile an account, you compare each transaction on your bank statement with transactions entered into QuickBooks. If everything matches, you know your accounts are balanced and accurate. But if you’ve reconciled multi step income statement a transaction by mistake, we’ll show you how to remove individual transactions from the reconciliation. However, if you’re using a different version, manually unreconciled each transaction to undo the reconciliation.

Take care and have a good day, @Tammi Miller. I have, more than once, seen an Intuit rep suggest that you could invite yourself (with a different email) as an accountant user in order to do this. There is no requirement to be an accountant, to have a QBOA account, or anything else to be invited as the accountant user that I am aware of. It is possible to undo a reconciliation manually, but it is one click at a time.

Visit this article to learn more ways to reconcile previously deleted and re-entered checking or credit card transactions in QuickBooks. If you’ve identified any errors on the statement, contact your financial institution at once so they can investigate. Go to the Banking tab to the left of the QBO screen. Here you will see all of the transactions that have come over from your bank or credit card company. On the far right, you will see the options mentioned above. It’s also the act of matching all deposits, expenses, charges, and so forth within your accounting software with the statements received from your banking or credit card institution.

It is best to look through the transactions next to determine if any of them haven’t been cleared. This is usually transactions towards the end of the month that may have been posted but not cleared. I was about to reconcile March 2011 and my beginning balance was different than the banks. Also my ending balance for February was correct. Here’s an article you can read more about undoing reconciliations in QuickBooks Online.

With this, let’s consider manually removing your transactions from reconciliation to undo them. When it comes to the pop-ups about purchasing products, this is a way to introduce new features and enhancements for users like you, our valued customer. You can prevent this from showing up by clicking the X sign or No thanks button. I’ll be happy to help you unreconcile an entire month. Firstly, you can restore a backup which was taken before reconciling.

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